I want to create memorable experiences that connect people, inspire, educate and energize. With 5 years experience in project-based roles and organizing events with up to 900 people I have learnt how to effectively utilize my strong organizational, multi-tasking and interpersonal abilities to create successful events with smooth production, logistics and client relations.
Event Manager, Stockholm Innovation & Growth
Stockholm, Aug 2015 - ongoing
Manage conferences and events aimed to help 300 tech startups acquire investments and build business relations: demo days, investor matchmaking events, AWs, seminars and the Sting Day conference with 500 exclusively invited industry and venture capital leaders.
Plan event concepts, content and logistics ensuring maximum value is delivered for participating stakeholders.
Identify and book conference venues, speakers, catering, audiovisual equipment, and other suppliers. Negotiate costs according to budget.
Manage the registration process and respond to inquiries through event management tools, maximising engagement and participant data to improve overall event experience.
Create marketing materials; design and edit event websites, invitations, delegate handbooks, programs, exhibition maps and signage.
Recruit, coordinate and supervise volunteer staff.
Continuously evaluate and improve events through feedback reports. All events have a minimum score of 4.5 (or higher) out of 5 for overall event satisfaction.
Event Producer, TEDxStockholm (volunteer)
Jul 2015 - Nov 2017, Stockholm
Produced TED Talk conferences with up to 900 participants.
Created event programs, rehearsal schedules and run sheets to ensure smooth transitions between speakers, artists and breaks.
Planned the layout and design of the stage, venue and exhibition space aiming for an inspirational environment facilitating great networking and sharing of ideas.
Lead a team of 60 people spread across event production, sponsorship, communications, speaker coaching and volunteers.
Coordinated technical needs prior to and during event; audiovisual equipment, video production crew. Acting as Stage Manager on rehearsal day.
Contracted suppliers according to budget, managed venue logistics.
Project Administrator, Australian Rail Track Corporation
Oct 2014 - Feb 2015, Sydney (through Blackadder Recruitment)
Assisted a team of 30 people in the multi-billion dollar Melbourne-Brisbane Inland Rail project with project management.
Created, proofread and edited various administrative documents; reports, organisational charts/flowcharts, briefing notes.
Records management; devised and structured a practical filing system for the Melbourne-Brisbane Inland Rail (MBIR) Programme.
Took initiative to create an induction procedure and welcome pack to serve as part of the onboarding process for new employees.
Ad hoc administrative tasks as required by the Project Director and the Inland Rail Team.
Recruitment Assistant, Benchmarque Hospitality & Event Recruitment
Feb 2014 - Aug 2014, Sydney
Recruited event personnel for small and large-scale events.
Achieved set KPIs by recruiting 25-30 casual employees weekly. Screened 50-60 resumes and conducted phone interviews with 15-20 candidates daily.
Organized and moderated a three-hour interview and skills assessment session every week, trained and evaluated hospitality applicants.
Scheduled and coordinated casual employees for various hospitality and event jobs.
Assistant Bar Manager, Sydney Festival
Jan 2011 - 2014, Hyde Park, Sydney
Managed finances for five large bars at the festival site every January.
Improved bar efficiency by distributing floats and collecting skims for all tills. Closed and reconciled daily sales.
Oversaw festival site; supervised bar staff and set-up and bump-out of all bars.
Banquet Hostess; greeted and seated guests promptly and courteously.
Set-up and maintained tables for hospitality functions including banquets, weddings, cocktail functions, meetings, conferences and private events. Venues include Town Hall, Macquarie Bank, Qantas, Royal Randwick Racecourse and Sydney Opera House.
Banquet & Boardroom Attendant, Nosh Hospitality Personnel
Sep 2010 - Mar 2013, Sydney (casual employment during studies)
Event Assistant, HealthEd (seminars)
Sep 2010 - May 2011, Sydney
Coordinated seminars for healthcare professionals with up to 500 attendees.
Managed delegate registrations and all customer inquiries.
Sourced venues, suppliers and speakers, negotiated contracts.
Designed seminar programs, brochures, delegate handbooks and feedback reports.
Identified potential customers, acquired new attendees through cold calling.
Planned and executed two successful mental health seminars independently, achieved 94% “excellent” rate for The Right to Childhood and 92% “excellent” rate for Generation Next.
Administrative Assistant, Skandinaviska Enskilda Banken
Jun 2007 - Jan 2009, Stockholm (through Proffice, now Randstad)
Assisted a department of 40 people with various administrative duties.
Scheduled, coordinated and assisted at meetings and conferences; composed meeting notes and meeting minutes.
Managed staff through project based work; composed internal support materials, spreadsheets and reports.
Designed PowerPoint presentations, letters and invitations.
Handled invoices and travel expenses.
Recruitment Assistant/Administrative Consultant, Kelly Services
Jun 2002 - Jan 2006, Stockholm
Assisted with the recruitment of consultants; resume screening, reference checks, registered new employees, published job ads, composed candidate presentations for clients by extracting key points from resumes, continuously updated the database of consultants and clients.
Translated company documents; Swedish - English, English - Swedish
Placements (2002-2004); managed front desk receptions and switchboards, data processing, filing, research and other office duties. Clients included Ernst & Young, Citigroup, Assa Abloy and various other corporate clients.
Interior Design Assistant, Svensk Inredning
Aug 2003 - Oct 2003, Stockholm
Main responsibility consisted of composing interior design proposals for clients. Inspirational boards were used to arrange fabrics, CAD drawings and photographs.
Window Display Designer, Åhlens (department store)
Feb 2003 - Apr 2003, Stockholm
Developed ideas and concepts for merchandise displays and window decorations and helped to arrange mechandise, furniture, backdrops and other accessories in windows and interior display areas to reflect changes in inventory or promotion.
Bachelor of Business Administration, specialising in Event Management
Macquarie University through International College of Management, Sydney 2012
Media Programme (Upper Secondary School)
Riddarfjärdens Gymnasium, Stockholm 2004
Mediakurser, Stockholm, Sept 2017
Media Technology A
Södertörn University, Stockholm 2010
Intermediate Course in English
Örebro University, Örebro 2009
Basic Course in English, Basic & Intermediate Course in the History of Art
Stockholm University, Stockholm 2005 & 2007
What I'm looking for from an employer/role
International and creative environment
Dynamic and fast-paced
High degree of autonomy
Development and advancement opportunities