RESUME

I want to create memorable experiences that connect people, inspire, educate and energize. With 5 years experience in project-based roles and organizing events with up to 900 people I have learnt how to effectively utilize my strong organizational, multi-tasking and interpersonal abilities to create successful events with smooth production, logistics and client relations.

WORK EXPERIENCE

Event Manager, Stockholm Innovation & Growth
Aug 2015 - Jan 2020, Stockholm

Planned, coordinated and managed events aimed to help 300 tech startups acquire investments and build business relations: demo days, investor matchmaking events, community events, seminars and conferences with up to 400 exclusively invited industry and venture capital leaders.

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  • Planned event concepts, content and logistics ensuring maximum value was delivered for participating stakeholders.

  • Identified and booked conference venues, speakers, catering, audiovisual equipment, and other suppliers. Negotiated costs according to budget.

  • Managed the registration process and responded to inquiries through event management tools, maximising engagement and participant data to improve overall event experience.

  • Created marketing materials: designed and edited event websites, invitations, delegate handbooks, programs, exhibition maps and signage.

  • Recruited, coordinated and supervised volunteer staff.

  • Continuously evaluated and improved events through feedback reports. All events had a minimum score of 4.5 (or higher) out of 5 for overall event satisfaction.

Event Producer, TEDxStockholm (volunteer)
Jul 2015 - Nov 2017, Stockholm 

Produced TED Talk conferences with up to 900 participants.

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  • Created event programs, rehearsal schedules and run sheets to ensure smooth transitions between speakers, artists and breaks.

  • Planned the layout, design and logistics of the venue and exhibition space aiming for an inspirational environment facilitating great networking and sharing of ideas.

  • Lead a team of 60 people spread across event production, sponsorship, communications, speaker coaching and volunteers.

  • Coordinated technical needs prior to and during event: audiovisual equipment, video production. Acting as Stage Manager on rehearsal day.

  • Contracted suppliers according to budget.

Project Administrator, Australian Rail Track Corporation

Oct 2014 - Feb 2015, Sydney (through Blackadder Recruitment)

​Assisted a team of 30 people in the multi-billion dollar Melbourne-Brisbane Inland Rail project with project management.

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  • Created, proofread and edited various administrative documents: reports, organisational charts/flowcharts, briefing notes.

  • Records management; devised and structured a practical filing system for the Melbourne-Brisbane Inland Rail (MBIR) Programme.

  • Took initiative to create an induction procedure and welcome pack to serve as part of the onboarding process for new employees.

  • Ad hoc administrative tasks as required by the Project Director and the Inland Rail Team.

Recruitment Assistant, Benchmarque Hospitality & Event Recruitment

Feb 2014 - Aug 2014, Sydney

 

​Recruited event personnel for small and large-scale events.

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  • Achieved set KPIs by recruiting 25-30 casual employees weekly. Screened 50-60 resumes and conducted phone interviews with 15-20 candidates daily.

  • Organized and moderated a three-hour interview and skills assessment session every week, trained and evaluated hospitality applicants.

  • Scheduled and coordinated casual employees for various hospitality and event jobs.

​Assistant Bar Manager, Sydney Festival 

​Jan 2011 - 2014, Hyde Park, Sydney

Managed finances for five large bars at the festival site every January.​

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  • Improved bar efficiency by distributing floats and collecting skims for all tills. Closed and reconciled daily sales.

  • Oversaw festival site: supervised bar staff and set-up and bump-out of all bars.

 

  • Banquet Hostess; greeted and seated guests promptly and courteously.

  • Set-up and maintained tables for hospitality functions including banquets, weddings, cocktail functions, meetings, conferences and private events. Venues include Town Hall, Macquarie Bank, Qantas, Royal Randwick Racecourse and Sydney Opera House.

Banquet & Boardroom Attendant, Nosh Hospitality Personnel 
Sep 2010 - Mar 2013, Sydney (casual employment during studies)

 

​Event Assistant, HealthEd (seminars)

​Sep 2010 - May 2011, Sydney

Coordinated seminars for healthcare professionals with up to 500 attendees.​

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  • Managed delegate registrations and all customer inquiries.

  • Sourced and booked venues, speakers and other event suppliers.

  • Designed seminar programs, brochures, delegate handbooks and feedback reports.

  • Identified potential customers, acquired new attendees through cold calling.

  • Planned and executed two successful mental health seminars independently, achieved 94% “excellent” rate for The Right to Childhood and 92% “excellent” rate for Generation Next.

​Administrative Assistant, Skandinaviska Enskilda Banken

​Jun 2007 - Jan 2009, Stockholm (through Proffice, now Randstad)

 

​Assisted a department of 40 people with various administrative duties.

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  • Scheduled, coordinated and assisted at meetings and conferences, composed meeting notes and meeting minutes.

  • Managed staff through project based work: composed internal support materials, spreadsheets and reports.

  • Designed PowerPoint presentations, letters and invitations.

  • Handled invoices and travel expenses.

​Recruitment Assistant/Administrative Consultant, Kelly Services

​Jun 2002 - Jan 2006, Stockholm

  • Assisted with the recruitment of consultants; resume screening, reference checks, registered new employees, published job ads, composed candidate presentations for clients by extracting key points from resumes, continuously updated the database of consultants and clients. 

  • Translated company documents; Swedish - English, English - Swedish

  • Placements (2002-2004): managed front desk receptions and switchboards, data processing, filing, research and other office duties. Clients included Ernst & Young, Citigroup, Assa Abloy and various other corporate clients.

INTERNSHIPS

​Interior Design Assistant, Svensk Inredning

​Aug 2003 - Oct 2003, Stockholm

Main responsibility consisted of composing interior design proposals for clients. Inspirational boards were used to arrange fabrics, CAD drawings and photographs.

​Window Display Designer, Åhlens (department store)

​Feb 2003 - Apr 2003, Stockholm

Developed ideas and concepts for merchandise displays and window decorations and helped to arrange mechandise, furniture, backdrops and other accessories in windows and interior display areas to reflect changes in inventory or promotion.

EDUCATION

Degrees

Bachelor of Business Administration, specialising in Event Management
Macquarie University through International College of Management, Sydney 2012 

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Media Programme (Upper Secondary School)
Riddarfjärdens Gymnasium, Stockholm 2004
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Courses

Copywriting - how to write texts that sell
Folkuniversitetet, Stockholm, Feb-Mar 2020

 

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Media Technology A
Södertörn University, Stockholm 2010

 

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Photoshop
Mediakurser, Stockholm, Sept 2017

 

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Intermediate Course in English
Örebro University, Örebro 2009

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Basic Course in English, Basic & Intermediate Course in the History of Art

Stockholm University, Stockholm 2005 & 2007

SKILLS

MS OFFICE

 

INDESIGN

 

ILLUSTRATOR

 

PHOTOSHOP

 

WORDPRESS

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SURVEY MONKEY

 

 

ENGLISH

SWEDISH

POLISH

What I'm looking for from an employer/role

  • International and creative environment

  • Dynamic and fast-paced

  • High degree of autonomy

  • Team-work environment

  • Development and advancement opportunities

 

 

© 2020 Linda Wellgrant